Mil-q-9858 quality manual

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Nonconformance Report Nonconformance Report Routing. Packing Slip. When production jigs, fixtures, tooling masters, templates, patterns and such devices are used as media of inspection, they shall be proved for accuracy prior to release for use.

These devices shall be proven again for accuracy at intervals formally established in a manner to cause their timely adjustment, replacement or repair prior to becoming inaccurate.

The quality program shall include timely identification and report to the Contracting Officer of any precision measurement need exceeding the known state of the art. The contractor is responsible for assuring that all supplies and services procured from his suppliers subcontractors and vendors conform to the contract requirements.

To assure an adequate and economical control of such material, the contractor shall utilize to the fullest extent objectives evidence of quality furnished by his suppliers. The inclusion of a product on the Qualified Products List only signifies that at one time the manufacturer made a product which met specification requirements.

It does not relieve the contractor of his responsibility for furnishing supplies that meet all specification requirements or for the performance of specified inspections and tests for such material. The effectiveness and integrity of the control of quality by his suppliers shall be assessed and reviewed by the contractor at intervals consistent with the complexity and quantity of product.

Inspection of products upon delivery to the contractor shall be used for assessment and review to the extent necessary for adequate assurance of quality. The contractor shall assure that all applicable requirements are properly included or referenced in all purchase orders for products ultimately to apply on a Government contract.

The purchase order shall contain a complete description of the supplies ordered including, by statement or reference, all applicable requirements for manufacturing, inspection, testing, packaging, and any other requirements for Government or contractor inspections, qualification or approvals. Technical requirements of the following nature must be included by statement or reference as a part of the required clear description: all pertinent drawings, engineering change orders, specifications including inspection system or quality program requirements reliability, safety, weight, or other special requirements, unusual test or inspection procedures or equipment and any special revision or model identification.

Requirements shall be included for chemical and physical testing and recording in connection with the purchase of raw materials by his suppliers. The purchase orders must also contain a requirement for such suppliers to notify and obtain approval from the contractor of changes in design of the products.

Necessary instructions should be provided when provision is made for direct shipment from the subcontractor to the Government activities. Receiving inspection may be adjusted upon the basis of the quality assurance program exercised by suppliers.

The quality program shall assure that raw materials to be used in fabrication or processing of products conform to the applicable physical, chemical, and other technical requirements. Laboratory testing shall be employed as necessary. Raw material awaiting testing must be separately identified or segregated form already tested and approved material but can be released for initial production, providing that identification and control is maintained.

Material tested and approved must be kept identified until such time as its identity is necessarily obliterated by processing. Controls will be established to prevent the inadvertent use of material failing to pass tests. Controlled conditions include documented work instructions, adequate production equipment, and any special working environment.

Documented work instructions are considered to be the criteria for much of the production, processing and fabrication work. The quality program will effectively monitor the issuance of and compliance with all of these work instructions. Physical examination, measurement or tests of the materials or products processed is necessary for each work operation and must also be conducted under controlled conditions.

If physical inspection of processed material is impossible or disadvantageous, indirect control by monitoring processing methods, equipment and personnel shall be provided. Both physical inspection and process monitoring shall be provided when control is inadequate without both, or when contract or specification requires both.

Inspection and monitoring of processed material or products shall be accomplished in any suitable systematic manner selected by the contractor. Methods of inspection and monitoring shall be corrected any time their unsuitability with reasonable evidence is demonstrated. Adherence to selected methods for inspection and monitoring shall be complete and continuous. Corrective measures shall be taken when noncompliance occurs.

Inspection by machine operators, automated inspection gages, moving line or lot sampling, setup or first piece approval, production line inspection station, inspection or test department, roving inspectors — any other type of inspection — shall be employed in any combination desired by the contractor which will adequately and efficiently protect product quality and the integrity of processing.

Criteria for approval and rejection shall be provided for all inspection of product and monitoring of methods, equipment, and personnel. Means for identifying approved and rejected product shall be provided. Certain chemical, metallurgical, biological, sonic, electronic, and radiological processes are of so complex and specialized a nature that much more than the ordinary detailing of work documentation is required. In effect, such processing may require an entire work specification as contrasted with the normal work operation instructions established in normal plant-wide standard production control issuances such as a job operation routing books and the like.

The quality program shall assure that there is a system for final inspection and test of completed products. Such testing shall provide a measure of the overall quality of the completed product and shall be performed so that it simulates, to a sufficient degree, product end use and functioning. Such simulation frequently involves appropriate life and endurance tests and qualification testing.

Final inspection and testing shall provide for reporting to designers any unusual difficulties, deficiencies or questionable conditions. When modifications, repairs or replacements are required after final inspection or testing, there shall be re-inspecting and retesting of any characteristics affected. The quality program shall provide for adequate work and inspection instructions for handling, storage, preservation, packaging, and shipping to protect the quality of products and prevent damage, loss, deterioration, degradation, or substitution of products.

With respect to handling, the quality program shall require and monitor the use of procedures to prevent handling damage to articles. Handling procedures of this type include the use of special crates, boxes, containers, transportation vehicles and any other facilities for materials handling.

Means shall be provided for any necessary protection against deterioration or damage to products in storage. Periodic inspection for the prevention and results of such deterioration or damage shall be provided. Products subject to deterioration or corrosion during fabrication or interim storage shall be cleaned and preserved by methods which will protect against such deterioration or corrosion.

When necessary, packaging designing and packaging shall include means for accommodating and maintaining critical environments within packages, e. The quality program shall assure that when such packaging environments must be maintained, packages are labeled to indicate this condition. The quality program shall monitor shipping work to assure that products shipped are accompanied with required shipping and technical documents and that compliance with Interstate Commerce Commission rules and other applicable shipping regulations is effected to assure safe arrival and identification at destination.

In compliance with contractual requirements, the quality program shall include monitoring provisions for protection of the quality of products during transit. The contractor shall establish and maintain an effective and positive system for controlling nonconforming material, including procedures for its identification, segregation, and disposition.

Repair or rework of nonconforming material shall be in accordance with documented procedures acceptable to the Government. The acceptance of nonconforming supplies is a prerogative of and shall be as prescribed by the Government and may involve a monetary adjustment. All nonconforming supplies shall be positively identified to prevent unauthorized use, shipment and intermingling with conforming supplies.

Holding areas or procedures mutually agreeable to the contractor and the Government Representative shall be provided by the contractor. The contractor shall make known to the Government upon request the data associated with the costs and losses in connection with scrap and with rework necessary to reprocess nonconforming material to make it conform completely. In addition to statistical methods required by the contract, statistical planning, analysis, tests and quality control procedures may be utilized whenever such procedures are suitable to maintain the required control of quality.

Sampling plans may be used when tests are destructive, or when the records, inherent characteristics of the product or the non-critical application of the product, indicate that a reduction in inspection or testing can be achieved without jeopardizing quality.

The contractor may employ sampling inspection in accordance with applicable military standards and sampling plans e. If the contractor uses other sampling plans, they shall be subject to review by the cognizant Government Representative. Any sampling plan used shall provide valid confidence and quality levels. The contractor shall maintain a positive system for identifying the inspection status of products.

Identification may be accomplished by means of stamps, tags, routing cards, move tickets, tote box cards or other normal control devices. Such controls shall be of a design distinctly different from Government inspection identification. Government inspection shall not constitute acceptance; nor shall it in any way replace contractor inspection or otherwise relieve the contractor of his responsibility to furnish an acceptable end item.

Such inspection can only be requested by or under authorization of the Government Representative. Upon receipt of this order, promptly notify the Government Representative who normally services your plant so that appropriate planning for Government inspection can be accomplished.

Copies of purchasing documents required for Government purposes shall be furnished in accordance with the instructions of the Government Representative. The contractor shall make available to the Government Representative reports of any nonconformance found on Government source inspected supplies and shall when requested require the supplier to coordinate with his Government Representative on corrective action.

The contractor shall report to the Government Representative any Government-furnished material found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunctioning during or after installation, the contractor shall determine and record probable cause and necessity for withholding material from use.

The contractor shall, as required by the terms of the Bailment Agreement, establish procedures for the adequate storage, maintenance and inspection of bailed Government property. Records of all inspections and maintenance performed on bailed property shall be maintained.